City of El Lago

411 Tallowood Drive
El Lago, TX 77586

Phone: 281-326-1951

Employment Opportunity – City Secretary

May 21, 2024 | News

Job Description and Responsibilities:

General Administration: Supervising: City Hall staff, Maintenance department, Lifeguards, and Municipal Court staff; Required training; Aid residents, Building permits, Website updates; Code violations; Facility Rentals; Facility Memberships and Contract Administration; Tax Collection;

Human Resources: Hiring, Supervising and training full and part-time staff, Payroll processing, benefit enrollment and Retirement Plan coordination; Quarterly reporting for Payroll Tax reporting and Texas Workforce Commission;

Budget/Financial: Manage city finances, including, budget, income, expenses, financial reporting and training, retirement plan, bank funds and reconciliations, facilitate mid-year and annual audits, budget & tax rate adoption; Invoicing and billing of annual permits and licenses including wrecker services, pet licensing; liquor permits as well as business registrations; Submit court reports and payments to the state;

Records Management: Comply with Texas State Library Records Retention schedule for permanent and destructible records;

Communication & Correspondence: Utilize email, social media and Finalsite Connect software for notices, robo calling, texting and e-mailing citizens of El Lago; Publish required notices in the newspaper;

Meetings: City Ordinances, Resolutions, Proclamations and other City Council agenda packet items, Minutes of meetings, facilitate meetings for Board of Adjustments, Building Standards and Planning and Zoning;

Legal: Public Information Act requests, ensure legal requirements are met, Coordinate with the City Attorney on necessary issues, Codify City Council adopted Ordinances;

Events: Plan, Organize and Attend City events;

Annual General Election: Locate election judges, create election packets; train and oversee the election, Act as Early Voting Set up voting equipment, have voting software programmed, create and order ballots, ensure all supplies for the election, Organize Early Voting Ballot Board; Ensure election canvass, Statements and Oaths are filed along with new Council member required training.

The successful candidate should be a self-starter, be computer and equipment savvy, be able to work in a fastpaced environment and have the ability to handle multiple tasks simultaneously.

The City of El Lago utilizes several software packages to aid in financials (QuickBooks), Building permits (iWorq); Code violations (iWorq) and Memberships (WinDSX). Must be proficient in Microsoft Office suite of products.

This position is an exempt full-time and benefits eligible. City Hall hours are Monday – Thursday 8:30 – 5:30 and Friday 8:30 – 12:30. Monthly meeting attendance is required, typically on Wednesday evenings beginning at 7:00pm. Some weekends are required for events.

Please e-mail your resumes to dclark@ellago-tx.gov